Print Queue Access Denied

May 11, 2020  The printer stopped printing. The printer queue shows very old print jobs that did print okay. Current print jobs won't print and cannot be cancelled. I get 'access denied' messages in the bottom of the print queue window when I try. I found an online knowledge base. I've tried the printer fix software downloaded from microsoft. That didn't work.

Assign Delegated Print Administrator and Printer Permission Settings in Windows Server 2012. 10 minutes to readIn this articleApplies To: Windows Server 2012Planning security for your print servers and determining how to restrict access to them is an important part of print server administration.

In Windows Vista® and Windows Server® 2008, only full system administrators were able to perform print administrative tasks. In Windows Server 2008 R2 and Windows Server 2012, you can delegate print management tasks directly to users who are not system administrators. NotePrint server security can be configured only by members of the Administrators group.

The print server security user interfaceIn Windows Server 2012, users in the Administrators group can configure the print security settings directly by editing the print server access control list (ACL) permissions in the Print Management Microsoft Management Console (MMC) snap-in. (To view the ACL permissions for your printer server, open Server Manager, click Tools, and then click Print Management.

In the left pane, click Print Servers, right-click the applicable print server and then click Properties. In the Print Server Properties dialog box, click the Security tab.)Figure 1 shows the user interface of the Security tab that is opened by a user who is a member of the Administrators group.Figure 1: Print Server Properties Security tabIn a domain, members of the Administrators group can remotely configure the print server security settings. You can do this by using the Print Management snap-in. The remote functionality for users to view the print server security user interface is supported for certain earlier operating systems, including Windows Server 2008, Windows Vista with SP1, and Windows Vista with SP2.

However, the delegated print administrator functionality is currently only available on Windows Server 2008 R2 and Windows Server 2012. Setting permissions in Print Server PropertiesPrint server permissions control the levels of access for users on a particular print server. Printer permissions control which printing tasks users can perform on newly added printers that are managed by the print server. Administrators should assign these permissions as needed to users who are not system administrators.After an administrator customizes the security settings for the print server, all newly added printers to this print server automatically inherit these security settings. (The security settings for the existing printers on the server are not altered.)The two levels of print server permissions are:.View ServerThe View Server permission assigns the ability to view the print server. Without the View Server permission, users cannot see the printers that are managed by the server.

By default, this permission is given to members of the Everyone group.Manage ServerThe Manage Server permission assigns the ability to create and delete print queues (with already installed drivers), add or delete ports, and add or delete forms. A standard user with this permission is called a “delegated print administrator.”. NoteOnly users who have Manage Server access and are members of the Administrators group can add printer drivers.The three levels of printer permissions are:.PrintThe Print permission assigns the ability for users to connect to printers and to print, pause, resume, start, and cancel their own documents. By default, this permission is given to members of the Everyone group when a print queue is created.Manage DocumentsThe Manage Documents permission assigns the ability to control job settings for all documents and to pause, restart, and delete all documents.Manage PrintersThe Manage Printer permission assigns the ability to pause and restart the printer, change spooler settings, share a printer, adjust printer permissions, and change printer properties.The ability to assign access to a printer on a per-user or a per-group basis makes it possible to manage printers from a central location. For example, an administrator could limit access to a printer in a public area while managing the printer from a more secure, central location.In Windows Server 2012, the default print server and printer security settings are as follows:EveryoneCreator OwnerAdministratorsPrintAllowAllowManage DocumentsAllowAllowManage PrintersAllowView ServerAllowAllowManage ServerAllowCreating a delegated print administratorMembers of the Administrators group can create a full delegated print administrator by assigning the Manage Server permission to a user. When the Manage Server permission is assigned, the View Server permission is also automatically assigned. You can also delegate a subset of these permissions to create a partial delegated print administrator.

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To create a full delegated print administrator.Open Server Manager, click Tools, and then click Print Management.In the left pane, click Print Servers, right-click the applicable print server, and then click Properties.In Print Server Properties, click the Security tab.To configure permissions for a new group or user, click Add. Type the name of the group or user that you want to set permissions for by using the following format: domain name username. Click OK to close the dialog box. TipBefore adding any printers to the server, you should create a group of users who can perform delegated print tasks, and then configure the proper permissions.

If you do this, all newly added printers automatically inherit these settings, and you do not have to individually configure existing printers for the print server.Highlight the user or group name that you just added, and in Permissions for, click Allow for the Manage Server permission. (The View Server permission is assigned too.).Select the Allow check boxes for the Print, Manage Documents, and Manage Printers permissions.To create a partial delegated print administrator.To enable an administrator to add printers:Follow the previous instructions, but select the Allow check boxes for the Manage Server and Print permissions. NoteThis does not apply to clustered print environments.YesAdd or delete a form in a queueYesView the printer propertiesYesView the print server proprietiesYesConfigure printer security permissions in a print queueYesManage the print server security descriptor setServerSecurityDescirptor flagAdd a print queue to a print serverYes, when the drivers are already installed.Delete a print queue from a print serverYes, but only the queue they have permissions for.Add a print driver to a print serverYes, but locally only. The user must be a member of the Administrators group to add drivers (including remotely) to the print server.Delete a print driver from a print serverYes, but only for drivers (not driver packages).Add, delete, and configure ports on a print serverYesAdd and delete a form on a print serverA user who is assigned Manage Printers, but not Manage Server, permissions can add a form when AllowUserManageForms is set in the Windows registry to a non-zero value. A user can add forms up to the specified value for AllowUserManageForms. A user can only add user forms and delete user forms.